Vermont Hazardous Waste Handlers Site ID Form

Why do I need to complete a Site ID Form?

What is an EPA ID Number?

Is the EPA ID number assigned to the business (generator) or to a location?

Can a physical location have more than one EPA ID number?

If I move, can I take my EPA ID number with me?

I'm not sure my facility has an EPA ID number; how do I find out?

If I'm submitting a change, do I have to complete the whole farm?

What if my generator status changes?

How do I find the NAICS code?

Used Oil - what do I check?

Are there fees associated with submitting the form?

Section 7-502(o) requires notification of generator treatment, such as solvent recycling or puncturing of aerosol cans.  Can I provide that notification on the same form?

Can I submit the form via email or fax?

Where can I get help completing the form?

Why do I need to complete a Site ID Form?

The Vermont Hazardous Waste Handlers Site ID Form (Site ID Form) is the only approved method to communicate with the VT DEC to:

• Provide initial notification of hazardous waste activities (including used oil and universal waste)
• Provide subsequent notification (updating contact information, change in hazardous waste generation activity, change in ownership, etc)

VT DEC cannot accept changes via email or phone call.

What is an EPA ID number?

An EPA ID number is a unique 12 digit alpha-numeric identification number assigned to a physical location.  For businesses in Vermont, this identification numbers begins with VT).  If you have previously requested an EPA ID number or have made changes, you should have received a Hazardous Waste Site Info Verification Report.  The number can be found at the top of the document as “EPA RCRA ID Number”.

Additionally, your EPA number may be found at the top of the Annual Generator Fee form for facilities that shipped small and large quantities of waste during the previous calendar year.  The EPA ID number can be found under the “Generator Site” information.

Is the EPA ID number assigned to the business (generator) or to a location?

Numbers are site specific and are therefore assigned to a specific location.

Can a physical loation have more than one EPA ID number?

Yes.  Sometimes there is only one physical address for a property that is occupied by more than one company.  An EPA ID number must be obtained for each company at that physical location.  For example, an industrial park has three buildings, with five distinct businesses in each building, but one physical address.  Each business that produces hazardous waste must obtain an EPA ID number.

If I move, can I take my EPA ID number with me?

No.  EPA ID numbers are location specific.  If your company or business (generator) moves, please provide notification of closure as well as submit a new Site ID Form for your new physical location. 

NOTE:  If you will no longer be performing hazardous waste activities at a location that was registered as a small or large quantity generator at any time, you must complete Closure [see Section 7-309(c)].

I’m not sure my facility has a Site ID number, how do I find out?

All hazardous waste handlers with a permanent number can be found in the Waste Management Identification Tool WMID.  You may search by town name and address.  Note that some town names may be different than the mailing address.  For example, instead searching for a facility in White River Junction, you would search for Hartford.  Likewise, instead of searching for Florence, you would search for Pittsford.

Also, if a business has closed and notified VT DEC, then the Site ID number may not be found.  You may also call the Waste Management and Prevention Division, Hazardous Waste Management Program to find out more at (802) 241-3888. 

NOTE:  If your consultant or transporter provided you with your EPA ID number, please check the WMID tool to verify.  It is the responsibility of the generator (business) to ensure that all documents, including manifests and biennial reports, are correct. 

If I’m submitting a change, do I have to complete the whole form?

Yes.  You must complete the entire form.  Some changes, such as generator status and site contact, may also be changed on the Annual Generator Fee form, which is due April 30.  However, you should not delay making a change in order to wait for the Annual Generator Fee Form.

What if my generator status changes? (See Generator Status and Counting Your Waste FAQs)

If you have re-evaluated the quantity of hazardous waste generated monthly and the quantity of waste in storage and think your generator status has changed, you should submit an updated Site ID Form.  On the third page, be sure the list your waste streams and monthly generation rate.

How do I find the NAICS code?

NAICS codes can be found at:  http://www.census.gov/eos/www/naics/

You can then search by keyword. 

Used Oil section – what do I check?

If you burn your own used oil, fill out question 9.C.3. If you burn used oil received from off-site, note where it comes from.

If you generate used oil and give it to another facility to burn, fill out question 9.C.4

If you generate used oil and send it to be re-refined, fill out question 9.C.6

If you receive used oil from others, fill out question 9.C.7

Are there fees associated with submitting forms?

No.  There are no fees associated with the submission of the Site ID Form.  However, there is an annual Generator Fee that is due April 30 each year.  See Annual Generator Fee FAQs for more information.

Section 7-502(o) requires notification of generator treatment, such as solvent recycling or puncturing of aerosol cans.  Can I provide that notification on the same form?

No.  The Hazardous Waste Management Section has a separate form to provide this notification.  Please complete the Vermont Generator Onsite Hazardous Waste Treatment Notification Form.  Please see the Vermont Hazardous Waste Management Regulations, Section 7-502(o) for other generator treatment requirements.  For more information, go to the Generator Treatment FAQs webpage.

Can I submit the form via email or fax?

Yes and No.  You can fax or email the form to the Hazardous Waste Management Program in order for us to begin processing the form in a more timely manner.  However, we are required to maintain on record the original signed and dated document.  Please mail us the original after it has been emailed or faxed to our office.

Where can I get help completing the form?

The Instructions to accompany the form can be found online and provide detailed information.  You may also call the Waste Management and Prevention Division, Hazardous Waste Management Program to at (802) 241-3888 to get additional help.

Updated: March 2013