Welcome to the
The Design Section of the Facilities Engineering Division (FED) is part of the Clean Water State Revolving Fund (CWSRF) Program. The Design Section assists and directs municipalities through the engineering and technical aspects of the Facilities Planning Phase (Step I) and the Design Phase (Step II) for State or Federally Funded Clean Water projects.
NEW Summer 2014! The Design Section also assists and directs municipalities through the engineering and technical aspects of the Drinking Water Infrastructure Vulnerability Assessment Project. Don Robisky, Environmental Engineer, will be performing flood vulnerability assessments for small public community water systems.
What are Clean Water Projects?
Clean Water Projects can be described as:
Overview of Design Section Tasks
The Design Section completes, or in some cases, works with the US EPA to complete the Environmental Review Process required by National Environmental Protection Act (NEPA). The Design Section also works with the FED Financial Management Section, the FED Construction Section, the Project Owner, and the Project Engineer in reviewing: Engineering Agreements, Engineering Scope of Services, Cost Estimates, Cost Effective Alternatives, Preliminary Engineering Reports, Addenda to Contract Documents, Change Orders, and other Technical Aspects of Clean Water Projects for compliance with State and Federal Regulations and Funding Requirements, as well as assisting in promotion of optimum design for the Project Owner. Projects funded through other funding sources can receive courtesy reviews by the Design Section by request.
The Design Section also tracks the Clean Water Infrastructure needs of the entire State of Vermont for the US EPA. Every four years the Design Section collects information from municipalities regarding their Clean Water Infrastructure and then reports the information back to the US EPA through the National Clean Watersheds Needs Survey.
Who is the Design Section?
The Design section assists and directs municipalities through the planning and design phases for wastewater collection system and treatment facility refurbishment or upgrade projects and for combined sewer overflow.
Step I: Facilities Planning
Step I is typically comprised of two parts: 1) the Preliminary Engineering Report and 2) the Environmental Information Document and Environmental Review Process. Some communities and their consultants prefer to include the EID and Enviromental Review in there Step II contract and scope of work. This is acceptable, however, no reimbursements may be done on the Step II loan until the Enviromental Review Process is completed and a Facilities Plan Approval Letter has been issued. The CWSRF loan agreement requires the town to hold meetings at the 30% complete, 60% complete, and 90% complete stages in order to qualify for reimbursement up to those levels. Those meetings are required to include town staff, the Authorized Representative, the system operator, the consultant, and the Design Section Engineer. Projects that are known to require a FONSI process in Environmental Review, require a warned public meeting for the 60% meeting for a public presentation of the explored Alternatives.
Preliminary Engineering Reports
As of April 2013, HUD, USDA, and USEPA have adopted a jointly accepted Preliminary Engineering Report (PER) format. This format needs to be used on all FED funded Preliminary Engineering Reports, aka Facilities Plans. The PER outline and guidance are available in PDF or in MSWord. Use of this format will keep projects eligible for funding from CWSRF and if applicable, USDA RD and ACCD.
Life Cycle Cost Analyses
The new PER format requires a life cycle cost analysis for each alternative. This calculation requires the use of a discount rate. Please find the most recent discount rates from EPA here.
Environmental Information Documents (EIDs)/ Environmental Reports (ERs)
VT-DWSRF and VT-USDA have accepted the use of an EID form. In the Clean Water program, we are working to revise the form for use in the VT-CWSRF program. In the mean time, we have been encouraging the use of the VT-DWSRF form for Clean Water Projects and have been asking for any additional required information in the EID comment letter.
Environmental Review Process
The Environmental Review Process is required for projects that use Federal Funding under NEPA. Vermont CWSRF follows the State Environmental Review Procedures (SERP). There are three possible Environmental Review Process tracks: 1) Categorical Exclusion (CatEx), 2) Finding of No Significant Impact (FONSI), and 3) Environmental Impact Statement (EIS). Notably, the CWSRF process is different from the DWSRF process in that this Environmental Review Process is performed after the PER and before Final Design. DWSRF projects perform the Environmental Review Process after Final Design is completed.
Step II: Final Design
It is the expectation of the CWSRF Program and the Design Section that all design work substantially conform to accepted engineering design standards. Below is a list of the accepted and required Design Standards. Any deviations from the Standards need to be called called out to the Design Section Engineer. Those known in advance of the Step II agreement, need to be called out as devations in the PER.
The CWSRF loan agreement requires the town to hold meetings at the 30% complete, 60% complete, and 90% complete stages in order to qualify for reimbursement up to those levels.
Standard Design References and Resources
The following are the standard design references and resources used for design of Wastewater Treatment Facilities and other Public Wastewater or Stormwater Infrastructure.
Step III: Construction
Design Section will continue to work with communities and consultants regarding their project designs and documents until the Bid is Awarded. From Final Design Approval until the Bid Award, the project is overseen by both Design Section Engineers and Construction Section Engineers. All CWSRF addenda need to be approved in advance by Design Section. It is recommended that consultants schedule their addenda reviews at the time of Bid Advertisement with Design and Construction Sections staff to assure timely release of addenda and approvals.
Summary of Submittal Requirements
All documents submitted to Design Section for review, comment, and/or approval need to be submitted with:
SUBMITTAL REQUIREMENTS NOTES:
Scheduling Your CWSRF Project
Consultants: Allow 2 weeks to 45 days for review of completed project submittals depending on project complexity. We will be moving in the future to a 45-day review period which will be built in to the Engineering Services Agreement.. It is the expectation of the program that consultants will be responsive to all comments and provide all requested information between submittals.
Communities: The planning and design process for a CWSRF project can be completed in under a year, but frequently takes two years or more for complex projects. Some extreme projects may take 20 years. Factors involved in the large variety of scheduling may include: obtaining voters approval of the bond, bond hearings, NEPA process, NEPA hearings, unforeseen permitting and approval complications, obtaining easements, project phasing, and more.
Record Drawing Inventory
The following is an inventory of Record Drawings for Vermont Wastewater, Stormwater and Drinking Water Projects. If you are interested in reviewing any of these Record Drawings please contact Robert Pelosi at (802) 522-2192.
VT DEC Facilities Engineering Division 1 National Life Drive, Main 1 Montpelier, VT 05620-3510 Tele: 802-828-1880 Fax: 802-828-1552
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