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Welcome to the
Design Section of the Clean Water State Revolving Fund Program

The Design Section of the Facilities Engineering Division (FED) is part of the Clean Water State Revolving Fund (CWSRF) Program. The Design Section assists and directs municipalities through the engineering and technical aspects of the Facilities Planning Phase (Step I) and the Design Phase (Step II) for State or Federally Funded Clean Water projects.

NEW Summer 2014! The Design Section also assists and directs municipalities through the engineering and technical aspects of the Drinking Water Infrastructure Vulnerability Assessment Project.  Don Robisky, Environmental Engineer, will be performing flood vulnerability assessments for small public community water systems.

What are Clean Water Projects?

Clean Water Projects can be described as:

  • Wastewater Collection System and Treatment Facility Construction, Upgrade, or Refurbishment Projects
  • Combined Sewer Overflow Elimination Projects
  • Stormwater Treatment Projects
  • Community Decentralized Wastewater Disposal Systems
  • Other Projects as Defined by the PList Funding Categories

Overview of Design Section Tasks

The Design Section completes, or in some cases, works with the US EPA to complete the Environmental Review Process required by National Environmental Protection Act (NEPA).  The Design Section also works with the FED Financial Management Section, the FED Construction Section, the Project Owner, and the Project Engineer in reviewing: Engineering Agreements, Engineering Scope of Services, Cost Estimates, Cost Effective Alternatives, Preliminary Engineering Reports, Addenda to Contract Documents, Change Orders, and other Technical Aspects of Clean Water Projects for compliance with State and Federal Regulations and Funding Requirements, as well as assisting in promotion of optimum design for the Project Owner.  Projects funded through other funding sources can receive courtesy reviews by the Design Section by request.

The Design Section also tracks the Clean Water Infrastructure needs of the entire State of Vermont for the US EPA. Every four years the Design Section collects information from municipalities regarding their Clean Water Infrastructure and then reports the information back to the US EPA through the National Clean Watersheds Needs Survey.

Who is the Design Section?

The Design section assists and directs municipalities through the planning and design phases for wastewater collection system and treatment facility refurbishment or upgrade projects and for combined sewer overflow.

Pollution Control Design Chief & Clean Watersheds Needs Survey Coordinator:

Lynnette Claudon, P.E.

lynnette.claudon@state.vt.us

(802) 490-6226

Pollution Control Design Engineer:
Robert Pelosi  

robert.pelosi@state.vt.us

(802) 522-2192

Drinking Water Infrastructure Vulnerability Assessment Project: Engineer:

Don Robisky  

Donald.Robisky@state.vt.us
(802) 272-2327

Step I: Facilities Planning

Step I is typically comprised of two parts: 1) the Preliminary Engineering Report and 2) the Environmental Information Document and Environmental Review Process.  Some communities and their consultants prefer to include the EID and Enviromental Review in there Step II contract and scope of work.  This is acceptable, however, no reimbursements may be done on the Step II loan until the Enviromental Review Process is completed and a Facilities Plan Approval Letter has been issued.  The CWSRF loan agreement requires the town to hold meetings at the 30% complete, 60% complete, and 90% complete stages in order to qualify for reimbursement up to those levels. Those meetings are required to include town staff, the Authorized Representative, the system operator, the consultant, and the Design Section Engineer.  Projects that are known to require a FONSI process in Environmental Review, require a warned public meeting for the 60% meeting for a public presentation of the explored Alternatives. 

Preliminary Engineering Reports

As of April 2013, HUD, USDA, and USEPA have adopted a jointly accepted Preliminary Engineering Report (PER) format.  This format needs to be used on all FED funded Preliminary Engineering Reports, aka Facilities Plans. The PER outline and guidance are available in PDF or in MSWord.  Use of this format will keep projects eligible for funding from CWSRF and if applicable, USDA RD and ACCD.

 

Tools for Sustainability Planning Tools & Resources for Climate Change Planning
EPA Energy Use Assessment Tool for WWTP and WTP Extreme Precipitation in NY and New England, An Interactive Web Tool for Extreme Precipitation Analysis

Greening CSO Plans:  Planning & Modeling

Green Infrastructure for Combined Sewer Overflow (CSO) Control

 

US EPA Climate Ready Water Utilities

Moving Toward Sustainability:

Effective & Sustainable Practices Fact Sheet

Effective & Sustainable Practices Roadmap

 

US EPA Toolbox for Wastewater Collection Systems

 

Sustainable Infrastructure Planning & Design Tool

 

 

 

Water Infrastructure Asset Management Primer

 

 

Green Infrastructure: Systems and Functions

 

 

 

Environmental Information Documents (EIDs)/ Environmental Reports (ERs)

VT-DWSRF and VT-USDA have accepted the use of an EID form. In the Clean Water program, we are working to revise the form for use in the VT-CWSRF program.  In the mean time, we have been encouraging the use of the VT-DWSRF form for Clean Water Projects and have been asking for any additional required information in the EID comment letter.

 

Mapping Tools for Locating Natural Resources Guidance Documents & Resources Special Subconsultants
ANR Natural Resources Atlas The Growth Center and Growth Management Guidance Document provides guidance for municipalities, consultants, Agency of Natural Resources’ staff and others interpreting the Municipal Pollution Control Priority System Rule.  The rule establishes criteria for Agency funding of wastewater treatment facilities. The Guidance Document includes an explanation (types and characteristics) of  “growth centers” for the purpose of the rule amendment and state regulatory proceedings associated with any infrastructure improvements. The Guidance Document also identifies and evaluates the effectiveness of local planning and regulatory tools that are available to municipalities to manage growth associated with sewer line extensions outside of growth centers.  Wetlands Biologists
ANR BioFinder   Archeologists

 

Environmental Review Process

The Environmental Review Process is required for projects that use Federal Funding under NEPA. Vermont CWSRF follows the State Environmental Review Procedures (SERP). There are three possible Environmental Review Process tracks: 1) Categorical Exclusion (CatEx), 2) Finding of No Significant Impact (FONSI), and 3) Environmental Impact Statement (EIS).  Notably, the CWSRF process is different from the DWSRF process in that this Environmental Review Process is performed after the PER and before Final Design.  DWSRF projects perform the Environmental Review Process after Final Design is completed.

 

Process/Requirements CatEx FONSI
60% Planning Public Meeting to discuss alternatives before the prefered project is selected. N/A Yes.
EID/ER Yes. Yes.
CatEx Request Letter Yes. N/A.
FONSI Public Hearing N/A Yes.
30-day Public Comment Period Yes. Yes.

 

 

Step II: Final Design

It is the expectation of the CWSRF Program and the Design Section that all design work substantially conform to accepted engineering design standards.  Below is a list of the accepted and required Design Standards.  Any deviations from the Standards need to be called called out to the Design Section Engineer. Those known in advance of the Step II agreement, need to be called out as devations in the PER. 

The CWSRF loan agreement requires the town to hold meetings at the 30% complete, 60% complete, and 90% complete stages in order to qualify for reimbursement up to those levels. 

Standard Design References and Resources

The following are the standard design references and resources used for design of Wastewater Treatment Facilities and other Public Wastewater or Stormwater Infrastructure.

 

Standard Design References Resources - Publications-

VT EPR Chapter 1, Vermont Wastewater System and Potable Water Supply Rule (free)

VT EPR Chapter 14, Vermont Indirect Discharge Rules (free)

VT EPR Chapter 21, Vermont Water Supply Rules (free)

VT Stormwater Treatment Manual Volume I (free)

10 State Standards (free)

TR-16 (for purchase)

ADA Guidelines 2010 (free)

NFPA 820 (for purchase)

Vermont Commercial Building Energy Code

Greening CSO Plans:  Planning & Modeling

Green Infrastructure for Combined Sewer Overflow (CSO) Control

for more codes and standards see

American Society of Civil Engineers – Vermont Section

Engineering News Record Index (for cost estimates)

Green Mountain Water Environment Association

New England Interstate Water Pollution Control Commission

New England Water Environment Association

Vermont Rural Water Association

Water Environment Federation

EPA Septic Website

ittl Requirements

Step III: Construction

Design Section will continue to work with communities and consultants regarding their project designs and documents until the Bid is Awarded.  From Final Design Approval until the Bid Award, the project is overseen by both Design Section Engineers and Construction Section Engineers.  All CWSRF addenda need to be approved in advance by Design Section.  It is recommended that consultants schedule their addenda reviews at the time of Bid Advertisement with Design and Construction Sections staff to assure timely release of addenda and approvals. 

Summary of Submittal Requirements

All documents submitted to Design Section for review, comment, and/or approval need to be submitted with:

 

 

Feasibility Studies

Step I: Facilties Planning

Step II: Final Design
Step III: Construction
Courtesy Reviews
10%
N/A.
N/A.
  • Basis of Final Design
  • Hydraulic Profile, if applicable
N/A.
N/A.
30%
  • (1) pdf copy of the PER outline
  • include list of potential alternatives
  • Define need
  • (1) pdf copy of the PER outline
  • include list of potential alternatives
  • Define need
  • (1) copy of full sized plan set
  • (1) 11x17 copy of the plan set
  • (1) pdf copy of the plan set
  • (1) pdf copy of the specifications table of contents
N/A.
N/A.
60%
  • (1) copy of PER
  • (1) pdf copy of the PER
  • adjust and finalize alternatives
  • (1) copy of PER
  • (1) pdf copy of the PER
  • adjust and finalize alternatives
  • (1) copy of full sized plan set
  • (1) 11x17 copy of the plan set
  • (1) pdf copy of the plan set
  • (1) copy of the technical specifications
  • (1) pdf copy of the technical specifications
N/A.
N/A.
90%
  • (1) copy of PER
  • (1) pdf copy of the PER
  • (1) copy of PER
  • (1) pdf copy of the PER
  • (1) copy of EID
  • (1) pdf copy of the EID
  • (1) pdf copy of the CatEx request letter, if applicable
  • (1) copy of full sized plan set
  • (1) 11x17 copy of the plan set
  • (1) pdf copy of the plan set
  • (1) copy of the specifications:completed front ends and technical
  • (1) pdf copy of the specifications
N/A.
  • (1) copy of full sized plan set
  • (1) 11x17 copy of the plan set
  • (1) pdf copy of the plan set
  • (1) copy of the specifications: front ends and technical
  • (1) pdf copy of the specifications
Final
  • (2) copies of PER
  • (1) pdf copy of the PER
  • All documents need to be stamped and signed.
  • (2) copies of PER
  • (1) pdf copy of the PER
  • (2) copies of EID
  • (1) pdf copy of the EID
  • All documents need to be stamped and signed.
  • (3) copies of full sized plan set
  • (1) 11x17 copy of the plan set
  • (1) pdf copy of the plan set
  • (3) copies of the specifications
  • (1) pdf copy of the contract documents and specifications
  • All documents need to be stamped and signed.
  • Plan sets require owner signature.
N/A.
  • (2) copies of full sized plan set
  • (1) 11x17 copy of the plan set
  • (1) pdf copy of the plan set
  • (2) copies of the specifications
  • (1) pdf copy of the specifications
  • All documents need to be stamped and signed.

 

Addenda  
N/A.
N/A.
N/A.

 

 

  • Draft copy in advance for comment/concurrance
  • pdf copy of final for approval
  • Draft copy in advance for comment/concurrance
  • pdf copy of final for approval

 

Change Orders 
N/A.
N/A.
N/A.

 

 

  • Draft copy in advance for comment/concurrance
  • pdf copy of final for approval
  • Draft copy in advance for comment/concurrance
  • pdf copy of final for approval

 

 

SUBMITTAL REQUIREMENTS NOTES

  • No 12x18 copies are accepted, because our copier cannot scan them.
  • All documents need to be identified with any loan or grant numbers for the project on the title sheet and/or cover page.
  • Courtesy Reviews are only for projects that do not have any CWSRF, State Grant, or STAG funding.
  • PDF files, where possible, should be created with Optical Character Recognitition (OCR) enabled.

Scheduling Your CWSRF Project

Consultants: Allow 2 weeks to 45 days for review of completed project submittals depending on project complexity.  We will be moving in the future to a 45-day review period which will be built in to the Engineering Services Agreement..  It is the expectation of the program that consultants will be responsive to all comments and provide all requested information between submittals.

Communities:  The planning and design process for a CWSRF project can be completed in under a year, but frequently takes two years or more for complex projects.  Some extreme projects may take 20 years.  Factors involved in the large variety of scheduling may include: obtaining voters approval of the bond, bond hearings, NEPA process, NEPA hearings, unforeseen permitting and approval complications, obtaining easements, project phasing, and more.

Record Drawing Inventory

The following is an inventory of Record Drawings for Vermont Wastewater, Stormwater and Drinking Water Projects. If you are interested in reviewing any of these Record Drawings please contact Robert Pelosi at (802) 522-2192.

     Record Drawing Inventory for Vermont Wastewater, Stormwater and Drinking Water Projects

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 
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EPA Energy Use Assessment Tool for WWTP and WTP

 

 

 

 

VT DEC Facilities Engineering Division  1 National Life Drive, Main 1   Montpelier, VT 05620-3510 Tele: 802-828-1880 Fax: 802-828-1552

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