What is the annual generator fee?
Is this a new fee?
Does this fee apply to Conditionally Exempt Generators (CEGs)?
When is payment due?
Which year is the fee for?
How do I know if this fee applies to my business?
Can I contest the assessment of this fee?
Where can I get more information or help filling out the form?

What is the annual generator fee?

The Hazardous Waste Generator Registration Fee is an annual fee and registration requirement for generators of hazardous waste.

Is this a new fee?

In its 2001 session the Vermont General Assembly passed an annual registration fee bill for Large and Small Quantity Generators of Hazardous Waste

Act 15, 10 VSA Section 6608(f): All generators of regulated hazardous waste, except conditionally exempt generators, shall register with the secretary, renew the registration annually, and pay the fee specified in section 2822 of Title 3.

The fees set by the legislature are $500 for Large Quantity Generators (LQG) and $100 for Small Quantity Generators (SQG).

2002 was the first year that fees were assessed.

Does this fee apply to Conditionally Exempt Generators (CEGs)? No.

When is payment due? April 30th

Which year is the fee for?

The fee is for ongoing hazardous waste generation, so you should complete the Registration Fee Assessment Form sent to you by the Secretary and submit payment based on your ongoing generation rate for the current year. On the form, we have noted the generator status that Agency records indicate for your operation, as follows:

• Generator status based on Agency manifest records for the previous calendar year, averaged by quarter: LQG, SQG, CEG or Nothing Shipped

• Generator status based on Site ID (notification) forms on file: LQG, SQG, CEG or N (if site has an inactive EPA ID number)

These should not be seen as an assignment of a particular generator status, just an indication based on the records that the Agency maintains. It is the generator’s responsibility to determine generator status based on knowledge of waste generation, handling and storage practices.

How do I know if this fee applies to my business?
Assessment invoices are sent out to hazardous waste generators at the end of March earch year. Completed forms and fees are due by April 30th.
The criteria that the Waste Management Division uses to determine which generators to send fee assessments to are as follows:

• Generators with permanent EPA ID Numbers that notified as LQGs or SQGs; and
• Generators with permanent EPA ID numbers that notified as CEGs but shipped waste offsite using a hazardous waste manifest in quantities of greater than 660 pounds in at least one calendar quarter in the previous year.
• Generators with temporary EPA ID numbers (starts with the letters “VTP” or "XTP") that shipped waste offsite using a hazardous waste manifest in quantities of greater than 660 pounds in at least one calendar quarter.

Can I contest the assessment of this fee?

Yes. If you believe that the Fee Assessment was sent in error you can make changes to the front of the form to reflect your actual generator status, then sign and send the form back in the envelope provided. Examples of assessments sent in error and recommended resolutions include:

• Assessments sent to hazardous waste generators that previously generated at SQG or LQG levels, but no longer generate at that level – In this case, you can mark the front of the Generator Registration Fee form with your appropriate generator status, sign and return the fee assessment form so your generator status can be properly recorded. If your business needs to report other changes such as the addition of a waste stream or a change of ownership, the Vermont Hazardous Waste Handler Site ID Form must be completed to notify the hazardous waste program. The form and instructions are available on the Site ID page.

• Assessments sent to hazardous waste generators that previously generated at SQG or LQG levels, but no longer generate any hazardous waste or are out of business – In this case, mark the front of the form, sign and return in the envelope provided.

• Those sent to businesses that do not routinely generate hazardous waste but had an event such as a spill or underground tank removal that produced hazardous waste for a limited time. – If your operation does not generate hazardous waste (including oily wastes) on a routine basis, you are not required to pay the generator fee, however, please mark the form as “no longer generates hazardous waste” and sign and return so that we don’t bill you again.

• Assessments sent to CEGs that shipped greater than 660 pounds in one quarter, if the waste was actually accumulated over more than 3 months (CEGs can accumulated up to 2200 pounds of hazardous waste with no time limit for shipping off site) – just mark the form as a CEG, sign and return.

Where can I get more information or help filling out the form?

You can call the Waste Management Division at 802-241-3888 and ask for a member of the Hazardous Waste Program staff or email Lynn Metcalf at lynn.metcalf@state.vt.us

Updated  05/02/2012