Brownfields RFP 10/29/2012
The State of Vermont Agency of Natural Resources Department of Environmental Conservation (DEC), requests formal written proposals and qualifications from consultants to supply environmental site investigation services to the DEC at hazardous waste sites and brownfields located throughout the State of Vermont. The Vermont Brownfield Response Program (RP 96148401) has received funding through the USEPA State and Tribal Response Program Grants for this contract. Anticipated projects are contingent upon funding availability. Please view the RFP Here. If you have questions regarding the RFP please contact Matthew Becker at Matthew.Becker@state.vt.us

Question:  Does the scope of a Phase II Site Investigation include performing a Hazardous Building Materials Survey for asbestos, PCBs, lead-based paint and other hazardous substances?

Answer:  The VT DEC is not requesting services for assessment of potential hazardous building materials.

Question:In Section E – Project Schedule, the 3rd bullet describes submittal of a QAPP to EPA upon approval of the Phase II work plan.  Is there a schedule for the QAPP submittal?

Answer:2 weeks from issuance of a request to conduct such work by the DEC project manager.

Question:Based on review of Attachment C and D provisions, there are several clauses that could be uninsurable without mutually agreeable modifications.  We would recommend that the clauses be modified to allocate risk appropriately and to ensure that VTDEC has full access to the benefits of our insurance coverage.  Is VTDEC amenable to modifying language of the clauses to our mutual benefit?

Answer:The State of VT indicates that attachments C & D are non-negotiable.

Spill RFP 10/13/2009
The State of Vermont Agency of Natural Resources Department of Environmental Conservation (VTDEC), requests formal written proposals and qualifications from spill cleanup contractors and consultants to supply environmental spill cleanup services, initial spill investigations, and hazardous waste disposal to the VTDEC at hazardous waste spills located throughout the State of Vermont. Please click here to view the RFP instructions and details.
Attachment C
Attachment D

Q&A

Question:  Will the emergency phase of the spill be part of the RFP?

Answer:   The emergency phase of a spill will be part of the contract and the RFP.  So, if you bill differently for the emergency phase of a spill than a routine follow-up part of a spill, you should spell this out in the response to the RFP.

Question:  Will billable rates include emergency response times for off-hours and holiday events?  As printed it appears that the rates cannot exceed the PCF Maximum Rate.  Can we obtain clarification on emergency response rates, since the Procedures for Reimbursement from the Petroleum Clean-up Fund –  Attachment C, July 2006, separate emergency response actions from site characterization and remediation; whereas, Attachment D provides guidance for emergency spill response.

Answer:  You can draft your response to the RFP as you’d like.  The billing rates for the PCF are to be used for definitions to what each person on a project are and what experience/education we expect for consistency between companies.

Question:  Can we count spill experience by our personnel instead of the company?  Since, 30% of the weighted criteria is based upon historic spill response under the direct supervision of the Vermont Spill Program.  XXXXX’s personnel have over 18 years combined experience with the VT Spills Program. Being a new emergency response company in Vermont would diminish our perceived Vermont experience.  XXXXX also maintains over 25 years of spill response experience serving Northern New England.

Answer:  For this section I would include your firm’s experience and key responder’s experience separately.  Each will be used in evaluating the selection of a contractor.